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Accountant Full Charge Johnson City, NY, 13790

Accountant Full Charge

Full Time • Johnson City, NY, 13790

Mothers & Babies has been serving our region for more than 25 years. We offer a fun and fulfilling work environment filled with like-minded individuals who all want to make a difference in the lives of others! If you are interested in future employment, please send your resume to April Roberts, Office Manager, at aroberts@mothersandbabies.org. Mothers & Babies is a registered 501(c)(3) non-profit.

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Training & development
  • Vision insurance
  
REPORTS TO: Executive Director
POSITION STATUS: Full-time, Non-Exempt (subject to the Fair Labor Standards Act)

The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).

Primary Responsibilities:

1) Fiscal Management

  • Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.

  • Monitor expenditures; prepare monthly, quarterly, and annual financial reports.

  • Assist with development of annual program and agency-wide budgets.

  • Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.

  • Comply with internal finance policies and procedures.

  • Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.

2) Payroll

  • Process bi-weekly payroll via ADP; review timesheets and prepare documentation.

  • Maintain organized payroll records.

3) Employee Benefits Management

  • Stay informed on employee benefits and eligibility timelines.

  • Track and document PTO accruals (sick, vacation, personal, holiday).

  • Oversee 401K contributions and ensure timely payments.

  • Maintain accurate employee benefits files.

4) Revenue & Expenditures

  • Record accounts payable; issue payments per schedule.

  • Record revenue and verify alignment with grants/contracts.

  • Reconcile bank accounts monthly; submit reports for Executive Director approval.

5) Grants Management

  • Maintain contract and vouchering processes for all programs.

  • Ensure grant-specific tracking and cost allocation.

  • Prepare program-specific expense reports and vouchers per funder requirements.

  • Monitor budgets to ensure compliance and inform the Executive Director of adjustments.

  • Prepare final reconciliations and assist with new/renewal budget planning.

  • Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.

6) Contracted Services

  • Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.

7) Development Support

  • Work with the Development Coordinator to record and track donations and receipts.

8) Special Projects

  • Coordinate and support additional projects or duties as assigned by the Executive Director.

9) Professional Development

  • Attend relevant fiscal training and development opportunities as directed.

Qualifications & Expertise:

Required:

  • Bachelor’s degree in Accounting or Business Administration

  • 3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors

  • Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software

  • Current Notary certification (or within 60 days of hire)

Preferred Skills:

  • Strong knowledge of general accounting principles

  • Excellent organizational and math skills

  • Effective written and verbal communication

  • Ability to work independently

  • Experience with accounting information systems

Compensation: $25.00 - $35.00 per hour




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